Terms of Service & Privacy Policy

Please review our terms and privacy policy to understand your rights and obligations
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Jul 12, 2025
Last Updated
Legal
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📋 Terms of Service

Last updated: Jul 12, 2025

1. Acceptance of Terms

By accessing and using FinDocs Pro ("the Service"), you accept and agree to be bound by the terms and provision of this agreement. If you do not agree to abide by the above, please do not use this service.

2. Description of Service

FinDocs Pro is a financial document processing system that provides:

  • Intelligent document parsing and data extraction
  • Column recognition and data organization
  • Advanced data processing and consolidation
  • Document management and client organization
  • CSV export and template overlay features

3. User Accounts and Registration

To access certain features of the Service, you must register for an account:

  • You must provide accurate and complete registration information
  • Account approval is required from system administrators
  • You are responsible for maintaining the confidentiality of your password
  • You agree to accept responsibility for all activities under your account

4. Acceptable Use Policy

You agree not to use the Service to:

  • Upload or process illegal, harmful, or inappropriate content
  • Violate any applicable laws or regulations
  • Interfere with or disrupt the Service or servers
  • Attempt to gain unauthorized access to any part of the Service
  • Use the Service for any commercial purpose without authorization

5. Data Security and Processing

Regarding your financial documents and data:

  • We implement appropriate security measures to protect your data
  • Documents are processed securely using industry-standard practices
  • You retain ownership of all documents and data you upload
  • We do not share your financial data with third parties without consent
  • Regular backups are maintained to prevent data loss

6. Intellectual Property

The Service and its original content, features, and functionality are owned by AMAXPRO and are protected by international copyright, trademark, patent, trade secret, and other intellectual property laws.

7. Limitation of Liability

In no event shall FinDocs Pro or AMAXPRO be liable for any indirect, incidental, special, consequential, or punitive damages arising out of your use of the Service.

8. Service Availability

We strive to maintain high service availability but do not guarantee uninterrupted access. Scheduled maintenance and updates may temporarily affect service availability.

9. Termination

We reserve the right to terminate or suspend your account immediately, without prior notice, for conduct that we believe violates these Terms of Service.

10. Changes to Terms

We reserve the right to modify these terms at any time. We will notify users of any changes by posting the new Terms of Service on this page.

11. Contact Information

For questions about these Terms of Service, please contact us through the system's support channels.

🔒 Privacy Policy

Last updated: Jul 12, 2025

1. Information We Collect

Personal Information

When you register for FinDocs Pro, we collect:

  • Full name
  • Email address (Gmail only)
  • Password (encrypted and stored securely)
  • Account creation and last login timestamps

Document Data

When you use our document processing services:

  • Uploaded financial documents (PDFs, Excel, CSV, images)
  • Parsed data from your documents
  • Client information you enter into the system
  • Company and cooperation data

Usage Information

  • System activity logs and timestamps
  • Feature usage patterns
  • Error logs and system performance data

2. How We Use Your Information

We use the collected information to:

  • Provide and maintain the FinDocs Pro service
  • Process and parse your financial documents
  • Organize and manage your client data
  • Generate CSV exports and reports
  • Improve our document processing algorithms
  • Provide customer support and troubleshooting
  • Monitor system performance and security
  • Send important service notifications

3. Data Storage and Security

Security Measures

  • All passwords are encrypted using industry-standard hashing
  • Secure database connections with encryption
  • Regular security audits and updates
  • Access controls and user permission management
  • Secure file storage with access logging

Data Retention

  • Account information is retained while your account is active
  • Document data is stored securely and accessible only to you
  • System logs are retained for security and performance monitoring
  • Deleted data is permanently removed from our systems

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information only in these limited circumstances:

  • With your explicit consent
  • To comply with legal obligations or court orders
  • To protect the rights and safety of our users and the public
  • In connection with a business transfer or acquisition

5. Third-Party Services

Our service may integrate with third-party services:

  • Email validation services for registration
  • Cloud storage providers for document backup
  • Analytics tools for service improvement

These third parties have their own privacy policies and we encourage you to review them.

6. Your Data Rights

You have the right to:

  • Access your personal information
  • Update or correct your account details
  • Delete your uploaded documents
  • Export your data in standard formats
  • Request account deletion
  • Withdraw consent for data processing

7. Cookies and Tracking

We use cookies and similar technologies to:

  • Maintain your login session
  • Remember your preferences
  • Improve system performance
  • Analyze usage patterns

You can control cookie settings through your browser preferences.

8. Data Processing for Minors

FinDocs Pro is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from minors.

9. International Data Transfers

Your information may be stored and processed in various countries. We ensure appropriate safeguards are in place for international data transfers.

10. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us through:

  • The system's built-in support features
  • Your system administrator
  • The user management section for account-related inquiries